Trading system rfp dubai
Getting started A number of challenges are involved in the selection process for warehouse management systems, especially with the increasing number of options that are available in the Middle East.
During the initial stage, for example, convincing your management team to invest in the technology is sometimes a major hurdle. Although the majority of executives will appreciate the importance of accounting systems, they might need a little more convincing when it comes to warehouse management systems, particularly with the global recession.
Putting together a solid proposal, with direct trading system rfp dubai indirect benefits, is therefore essential. Form a project team Assemble a team of colleagues to help determine how the warehouse management system will be utilised and what features should trading system rfp dubai included.
Depending on the size of your company, members of the team could include warehouse managers, IT executives and senior representatives from the finance department. A solid understanding of strengths and weaknesses will increase the success-rate of the system that is finally selected. Encourage your team members to be candid about their frustrations from an internal and external point of view - in other trading system rfp dubai, how your warehouse interacts with different departments in the company, in addition to suppliers and customers.
Create your list of required functions After deciding on the key factors that need improvement in your supply chain operations, these should be prioritised by each member of the team, with items being labelled as essential, greatly desired or additional bonuses. Achieve a general consensus within the team, defining the rank of each function and combining them into a prioritised list.
Once completed, you are ready to produce a formal list of required functions, which will trading system rfp dubai help to eliminate the systems that failed to meet your needs. Consider the benefits of back-office integration Selecting a warehouse management system that integrates with your ERP system will ensure the complete control and flow of information between your back-office and warehouse floor.
Therefore, look for a smooth-running system that can synchronise your warehouse activities with your accounting data, supplying in-depth information across the enterprise.
Finding the right solution Just ten years ago, it was possible to research all of the options that were available in the Middle East. Today, with such a large number of solutions being launched, it could take months to look at various demonstrations and still not cover the entire market.
Every warehouse trading system rfp dubai unique, with different processes, tracking systems and problems. Generally, look for a warehouse management system that can significantly improve your inventory control and staff productivity.
It should also be produced by a vendor that is dedicated to serving the changing needs trading system rfp dubai the global and regional logistics industry with a regular flow of updates and enhancements. Typically, resellers have been through the process on a number of occasions, hopefully with companies in your industry sector, allowing them to reduce the time and effort that is generally required.
The ideal reseller should have knowledge of end-to-end operations, including warehouse management, accounting, order management, customer relationship management and integration with EDI and wireless data collection systems. When selecting a reseller, ask yourself whether a complete service package is being offered, whether they are listening trading system rfp dubai your requirements and attempting to understand your operations, and whether a strong relationship can be formed.
Creating an RFP, sending it out, waiting for proposals and reviewing them can trading system rfp dubai a number of months. Unless this is formally required by your company, you can achieve the same results in days by emailing a copy of your required functions list to potential resellers and telephoning them at a later stage to trading system rfp dubai on the suitability of their system.
Choosing the correct system Once the software contenders are short-listed, conduct a more detailed analyse of each warehouse management system. Interview as many resellers as possible and then arrange a demonstration with the most relevant ones.
Also, looking into the software manufacturer - are they a respected name with a user-friendly solution? What are their future plans in the Middle East? Can the system be integrated in real-time with your accounting data? Are there costs for maintenance, technical support, upgrades and additional modules? Now, to ensure a smooth and successful implementation, produce an action plan that includes a timeline. A typical installation will normally take between one to trading system rfp dubai months with a system that requires little customisation, otherwise it could take longer.
Once your system is up and running, be sure to benchmark it carefully and compare the results to your pre-system benchmarks. Also, remember the importance of trading system rfp dubai training to achieve the full potential of your system. Home news top 10 steps to implementing your wms Home top 10 steps to implementing your wms. How you can select a Warehouse Management System Stage 1:
All purchasing and contracting activity at flydubai is aimed at achieving the best possible value at the lowest possible administrative cost. Value includes, not only the initial purchase cost, but continuing costs over the lifetime of the goods or services, such as financing and depreciation, maintenance, energy and so on. Value also includes the quality and reliability of the goods or services and the timeliness and reliability of trading system rfp dubai delivery.
To continuously improve upon the aforementioned aspects, flydubai's Procurement Department works with its suppliers to create relationships within which we can learn how to make it easier for them to meet flydubai's requirements and they can trading system rfp dubai encouraged to invest in improving their products, prices, quality and service, thereby benefiting all parties.
In addition to achieving best possible value, the goods and services, procured by flydubai, including the methodology for procuring them must trading system rfp dubai infringe existing laws and must conform to the highest ethical, social and environmental standards. Furthermore, the trading system rfp dubai of the Procurement Department include the exercise of adequate controls over the purchase of goods and services within the organization with a view to:.
It is also the responsibility of the Procurement Department to ensure all Departments within the organization comply with the aforementioned objectives. All Information provided is up-to-date as at the date of submission and is true, current, complete, correct, accurate, does not cause any ambiguity and is not misleading; and.
It acknowledges and agrees to let flydubai disclose the Information to its Affiliates at such times and for such purposes as flydubai shall deem fit in its absolute discretion.
Each party shall ensure that trading system rfp dubai employees, officers, representatives or advisers to whom it discloses the other party's confidential information comply with the requirements of this Confidentiality clause; and. Please ensure the readiness of the following documents before proceeding with the registration process:.
Please note that the documents above must be in softcopy and ready to be uploaded to our Online Supplier Registration System as the supporting documents for information provided by the supplier. Upon the submission of the supplier registration application, the supplier will receive a registration confirmation receipt by email. The supplier application will be routed through flydubai's Supplier Prequalification process for review and approval.
Approved applicants will receive another email confirming their Registration. The approved procurement policy and procedures applies to and binds all chiefs, directors, managers and employees of the organization in any situation where they are involved in a purchasing process, whether as requisitoners or specifiers, purchasers, negotiators or approvers of purchase requests and payment.
Adherence to the policy is both an individual and a corporate trading system rfp dubai. Willful breach of the policy, or unauthorised departure from the procedures derived from the policy, may constitute a disciplinary offence. Any improper approaches, whether in the form of inducements or threats, must be reported, even if they are sufficiently ambiguous to allow for an innocent interpretation. All flydubai employees, when undertaking any procurement activity are bound by flydubai's code of conduct and the procurement code of trading system rfp dubai.
No employee of flydubai, engaged trading system rfp dubai the procurement of goods or services, may solicit or receive any gift or other consideration from any person or body trading system rfp dubai whom they deal as part of their official duties as inducement or reward for doing or refraining from doing anything, or showing any favour or disfavour to trading system rfp dubai person or firm, in their official capacity.
Gifts and other considerations are automatically corrupt unless the individual can prove otherwise. Only gifts of small intrinsic value pens, desk diaries and the like, not greater than AED may be accepted from actual or potential trading system rfp dubai.
Gifts of real worth valued at more than AED must be reported and returned to trading system rfp dubai supplier. Suppliers who persist in making such offers shall be made aware that flydubai will cease to deal with them. Invitations to visit user sites, attend specialist conferences, association annual dinners and the like as the guest of a supplier are treated with fair caution and require trading system rfp dubai approval of an appropriate approving authority in flydubai.
All invitations by suppliers to sporting occasions and other functions with little or no business content are required to be reported to the procurement department and declined. When dealing with suppliers, potential conflicts of interest may arise. Spouses or other relatives of flydubai employees may be employed by the supplier company or personal friendships may develop over time.
Such potential conflicts are required to be reported by the concerned employee to his immediate supervisor or head of department immediately. This would normally not prevent flydubai from trading with the supplier concerned, but the purchasing expenditure is handled by another employee who does not have any conflict of interest in the matter. All flydubai employees are required to refrain from dealing with suppliers in their private affairs, particularly if this is likely to put them under some obligation to the supplier.
Where such arrangements may be unavoidable, it is essential that they ensure trading system rfp dubai are not offered any sort of deal which is not commonly available, and which could be construed as trading system rfp dubai reward for actions taken in the course of their employment. In the case of former flydubai employees working with potential suppliers, any competitive advantage they may have trading system rfp dubai to their inside knowledge of flydubai's operations is neutralized by the procurement department being the sole point of contact for such suppliers to ensure fair competition amongst all suppliers.
As and when flydubai becomes aware trading system rfp dubai supplier organizations apparently acting in concert to fix prices or divide up the share of business between them, flydubai takes all necessary trading system rfp dubai, including, but not limited to, declaring the suppliers and their respective holding companies and subsidiaries 'blacklisted', either indefinitely or for a stated period of time, in order to stamp out such collusive practices.
All employees engaged in any aspect of purchasing of goods and services on behalf of flydubai shall abide by the Corporate Code of Conduct Policy and never use their authority for personal gain and shall seek to uphold and enhance the standing of flydubai by:.
In addition to the particular areas of focus with regards to ethical procurement, the following general guidelines are provided for all trading system rfp dubai personnel to adhere to:.
All procurement activities at flydubai must fully respect and adhere to all applicable laws and executive regulations of the Emirate of Dubai and theUnited Arab Emirates. Additionally, flydubai shall abide by, where relevant, international laws, agreements and treaties to which the Government of UAE is a party.
The Procurement Department will seek the advice of flydubai's Legal Department, whenever deemed necessary, to ensure its contracts are in compliance with all applicable laws and executive regulations of the Emirate of Dubai and the United Arab Emirates.
Furthermore, flydubai makes all reasonable efforts to ensure that its procedures do not place unnecessary obstacles in the way of local, small or new organizations. With regards to the environment, flydubai's procurement choices favour products and services showing clear environmental advantages unless there are significant reasons for not doing so. Other things being equal, flydubai prefers to use local suppliers, as much as possible, and works with local businesses to improve their ability to meet its requirements.
Click here to view the registration process. Click here to login. Objective All purchasing and contracting activity at flydubai is aimed at achieving the best possible value at the lowest possible administrative cost. Furthermore, the objectives of the Procurement Department include the exercise of adequate controls over the purchase of goods and services within the organization with a view to: Ensuring all goods and services are acquired from the right suppliers by paying the right price for the right quality and within the specified time All goods and services are purchased subject to obtaining the necessary approvals in accordance with the laws and regulations governing commercial activity within the organization and the limits specified by the organization's Authorities Manual The trading system rfp dubai process is transparent and fully tracked through an auditable trail of trading system rfp dubai and records, maintaining high ethical standards and financial probity Minimizing commercial and contractual risks It is also the responsibility of the Procurement Department to ensure all Departments within the organization comply with the aforementioned objectives.
Warranties and Representations a Any supplier intending to register with flydubai represents and warrants that: All Information provided is trading system rfp dubai as at the date of submission and is trading system rfp dubai, current, complete, correct, accurate, trading system rfp dubai not cause any ambiguity and is not misleading; and iii.
Each party shall ensure that its employees, officers, representatives or advisers to whom it discloses the other party's confidential information comply with trading system rfp dubai requirements of this Confidentiality clause; and ii.
Confirmation of Registration Upon the submission of the supplier registration application, the supplier will receive a registration confirmation receipt by email.
Scope The Procurement Department: The Code of Conduct for Procurement flydubai's procurement department strives to exhibit the highest ethical standards, and in turn insists on adherence to ethical standards from its suppliers and all stakeholders involved in the purchasing process.
The following points are particularly noteworthy: Gifts, hospitality and other inducements No employee of flydubai, engaged in the procurement of goods or services, may solicit or receive any gift or other consideration from any person or body with whom they deal as part of their official duties as inducement or reward for doing or refraining from doing anything, or showing any favour or disfavour to any person or firm, in their official capacity. Conflicts of interest When dealing with suppliers, potential conflicts of interest may arise.
Anti-Competitive Behaviour As and when flydubai becomes aware of supplier organizations apparently acting in concert to fix prices or divide up the share of business between them, flydubai takes all necessary steps, including, but not limited to, declaring the suppliers and their respective holding companies and subsidiaries 'blacklisted', either indefinitely or for a stated period of time, in order to stamp out such collusive practices.
Procurement and Code of Ethics All employees engaged in any aspect of purchasing of goods and services on behalf of flydubai shall abide by the Corporate Code of Conduct Policy and never use their authority for personal gain and shall seek to uphold and enhance the standing of flydubai by: Maintaining an unimpeachable standard of integrity in all their business relationships both inside and outside flydubai Fostering the highest possible standards of professional competence amongst those for whom they are responsible Optimizing the use of resources for which they are responsible to provide maximum benefit to their employer Complying both with the letter and the spirit of: The law of the country in which they operate and with which they deal All contractual obligations incurred by or on behalf of their employer Rejecting any business practice which might reasonably be deemed improper In addition to the particular areas of focus with regards to ethical procurement, the following general guidelines are provided for all flydubai personnel to adhere trading system rfp dubai It is essential trading system rfp dubai at all times we work towards getting "Best Value for Money" - this does not mean compromising quality trading system rfp dubai it does mean getting competitive quotes, being clear about the specification of products and services, and being mindful of the effect of the cost on our cost base.
So as to maintain the best leverage across the supplier base it is vital that all competitive suppliers are given equal consideration throughout the procurement process trading system rfp dubai to the point of final decision. This will maximize the competitive spirit between them and will get flydubai the best results. At all times, especially when communicating with suppliers, maintain integrity and avoid intentional misrepresentation. It is in the best interests of flydubai, both in the short term during the selection and negotiation and the longer term relationship, to provide suppliers with accurate and all necessary information.
Without this they cannot accurately understand our requirements and will therefore have trouble in packaging their products and pricing appropriately. One of the foundations for the relationship is complete transparency at all stages in the process.
It is therefore important that all parties trading system rfp dubai copies of relevant correspondence with suppliers, To ensure that we are able to maintain the best possible negotiation position, all staff must not tell directly or by inference any competing supplier that they are preferred. Again this can completely undermine flydubai's ability to get best value and in the long run can seriously hinder its ability to get best prices from the market.
Maintain confidentiality, and never disclose confidential information without authorization, of any supplier provided information as this information is what sets them apart and gives them their competitive edge. If that confidentiality is broken, it may damage the Supplier in the market and thus undermine flydubai's relationship with that Supplier.
In order to maintain professional and mutually profitable relationships with suppliers, all staff must deal with all suppliers' enquiries professionally, promptly and efficiently.
An trading system rfp dubai efficient response can be expected in return. All staff must avoid all potential conflicts of interest and highlight trading system rfp dubai that do occur.
So staff involved in any procurement transaction must avoid any activity in or outside the workplace that could be perceived as a potential conflict of interest. Trading system rfp dubai Aspects All procurement activities at flydubai must fully respect and adhere to all applicable laws and executive regulations of the Emirate of Dubai and theUnited Arab Emirates. Ethical, Social and Environmental Responsibility flydubai ensures all its procurement activity is conducted in a manner so as to allow any supplier having the necessary abilities to be of service to have a fair opportunity to secure its business.
Procurement contact details For further enquiries contact: Reporting unethical conduct To report unethical trading system rfp dubai in procurement, please refer to: More ways to book — desktop, tablet and mobile. Be the first to find out. During the booking process you can go back to our classic site by clicking on the flydubai logo. Show me the new site!